Built for sporting bodies that take privacy and governance seriously.
WhistleIQ is a SaaS platform supporting officiating appointments, feedback, development and analysis. This page sets out our privacy posture, data handling, AI use and governance principles — without overclaiming, and ready for procurement conversations.
What data we hold
Account details, officiating information, match data, feedback, ratings, comments, optional profile details and platform activity where relevant to delivering the service.
How we use it
Personal data is not sold and is not used for third-party marketing. We use data to deliver the platform’s core functions: appointments, feedback, development and reporting.
Where it lives
Data is stored securely in Australia using cloud services with appropriate safeguards, subject to the final technical architecture and privacy policy wording.
Who can see it
Access controls are role-based, with organisation and event permissions governing who can view feedback, reports and personal information.
How we approach AI.
WhistleEcho uses mathematical formulas, algorithms and selected AI-assisted summaries. The principles below guide every use.
Transparency
What WhistleEcho does — and doesn’t do — is clearly described to users.
Explainability
Recommendations are presented with the inputs that shaped them, not as black-box decisions.
Human oversight
People decide; the system suggests. Overrides and reason codes are first-class features.
Auditability
Manual overrides and decisions are captured for review.
Fairness
Workload and not-appointed reports support fair distribution across panels.
Development-first
Data is used to support officials and pathways, not to surveil individuals.
Where AI-assisted summaries are used, data is minimised or de-identified where practical, and AI use stays within the intended platform purpose.
Operational security
- HTTPS across the platform
- Hardened admin access with least-privilege
- Anti-spam on public-facing forms
- Daily automated backups with documented restore
Documents to share with procurement
- Privacy & EULA
- Data Use and Insights Licence
- Tailored governance summaries on request
- Reference conversations subject to approval
Need a tailored procurement summary?
For governing bodies and enterprise procurement processes, we can prepare a tailored governance and security summary on request.
Talk to us